We primarily get data directly from the agencies, whether it’s by downloading source documents online or sending records requests.

We commit to updating a project every 6 months after the go-live date.

Base salaries, participatory incentive pays, healthcare, fixed benefits, and PTO. A more detailed report on what costs are included in each can be found here.

Typically, between 3.5 to 5 months from the time of the kickoff meeting or after the comparator agency list is provided – whichever occurs last.

Our module performs keyword-matching across job descriptions to compare responsibilities, minimum requirements, job titles, etc. to determine which job classifications are most comparable to the client's selected benchmark.

A Project is a dedicated space to hold all labor costs for your agency with data files such as salary schedules, grade files, employee census, as well as budget allocations. A completed project will contain all cost structures, linked to data files that will generate the baseline labor costs for the number of years set in the Project Setup, starting from the ‘Projection Start Date’ set by the user. There is no limit to the number of projects you can create and use, and we encourage creating a copy for new users who wish to learn more about the software.

The ‘Workspace’ section contains all graphs, visualizations, and reports to view your labor costs. Workspace also allows you to group and filter results, create, and compare scenarios and view or download reports. Workspace produces results that are configured in the project setup, connecting all cost structures to data files uploaded there.

The labor costing software requires cost structure to be created in the ‘Project Setup’ section, along with importing data files that contain salary schedules, pay grades, budget, and allocation data as well as employee census. The census file contains all data down to the employee level and essentially functions as a ‘who gets what’, feeding salary and benefit data to generate a projection. The census file uses the ‘Employee_ID’ column to identify unique employee records, and every row in the census has to have a unique Employee_ID. Other system defined census columns include ‘Hours’, ‘Schedul_Position’, and ‘Schedule_Step’. The census file can be accessed by navigating to:

Project Setup -> Census Files -> Download Census Template.

The labor costing software is a point-in-time snapshot of all active employees and vacancies, and our recommended approach is to align it with your budget year. Changes to personnel status, like employees leaving the agency and new hires are all plausible situations but if the census and other underlying data files are aligned with your budget year, you would only need to update them once a year.

The labor costing software is configured to be granular, and projections are based on employees and vacancy records on the census file. There are various downloadable reports in the Workspace section that can give an employee-by-employee breakdown of costs, split by years. You can also group these costs up to their respective departments or Bargaining Unions provided these filters are added as demographics.